Letter writing may be considered a dead art, but it's alive and well when it comes to writing business letters. A business’ written correspondence comes in many forms, but they are commonly created with all the text aligned to the left or with slight variations. Business letters are printed on company letterhead, showing your company's complete contact information. Content is arranged from the top, including the date, attention line, inside address, subject line, salutation, body of the letter, complimentary closing and signature. Reference initials, enclosure notation and copy notation are used if necessary.
1.
Letters of Inquiry
Letters of inquiry are sent by company officials,
executives, managers and others conducting company business to request
information from outside the company, such as equipment features and pricing,
or service offerings.
2.
Adjustment
Accounting or sales managers may need to notify
customers of adjustments to their accounts, bills or lines of credit with a
formal letter acknowledging these business transactions.
3.
Congratulations and Appreciation
Company officials involved in management, outside
business units, or community partnerships or sponsorships write letters of
congratulations and appreciation for workers, departments and members of the
wider community who have reached milestones or deserve formal recognition.
4.
Business Invitations
Business invitations to events such as conventions,
exhibitions, fundraising dinners or other important events are written as
business letters.
5.
Business Announcements
Business announcements of important activities such as
opening a new line of business, hiring a new company president or CEO, or going
public are drafted as business letters to notify community leaders, business
partners and others.
6.
Order Acknowledgements
Sales managers or business development managers may
send formal business letters to acknowledge large or special orders, especially
for key accounts that require special attention.
7.
Letters of Credit
Accounting managers and chief financial officers
notify customers that credit lines have been established, authorized or
extended with letters of credit that represent a legal financial agreement.
8.
Collection Letters
Accounting managers, collections managers and account
representatives notify customers who are late paying invoices with payment
reminders as well as impending collection activity with collection letters.
9.
Shareholder Updates
Company officials tell shareholders about quarterly
and annual profits, losses and other business, financial and organizational
information through formal letters.
10. Letters of
Condolence and Sympathy
Companies send formal letters of condolence and
sympathy to good customers, local community organizations, government
officials, suppliers, vendors, and others when a death or tragedy occurs.
References
1). 300+ Successful
Business Letters for All Occasions; Alan Bond and Nancy Schuman
Bibliography
1).
http://woman.thenest.com/10-types-business-letters-11020.html
sangat membantu sekali dengan adanya postingan ini.
BalasHapus